Employer: PAVAN ENTERPRISES PTY. LTD.ABN: 56 616 062 090Location: Melbourne / Wollert VICEmployment Type: Full-Time, Permanent (38 hours per week)Salary Range: $78,000 – $88,000 per annum + Superannuation<h3>About the Role</h3>PAVAN ENTERPRISES PTY. LTD. is seeking an organized, proactive, and experienced Office Manager to oversee our daily administrative operations, implement efficient office procedures, and coordinate business support functions.Reporting directly to company directors, you will ensure the seamless day-to-day running of our administrative systems, manage office resources, coordinate internal communications, and support team operations.<h3>Key Duties and Responsibilities</h3>Aligned with ANZSCO 512111 (Office Manager):Direct, oversee, and coordinate day-to-day administrative operations and office services to ensure workflow efficiency across the enterprise.Review, formulate, and implement standard office policies, operational guidelines, and document-management procedures.Manage office budgets, maintain records of operational expenditure, and coordinate purchasing of office supplies, equipment, and consumables.Maintain internal filing, data storage, and digital documentation systems in compliance with relevant data management and record-keeping laws.Liaise with internal departments, external vendors, landlords, utility providers, and IT support services to resolve operational issues promptly.Coordinate internal communications, schedule key meetings, prepare operational agendas, and document minutes.Support human resources administrative workflows, including onboarding coordination, staff records maintenance, and leave tracking.Monitor office health and safety standards, ensuring compliance with Occupational Health and Safety (OHS) regulations.<h3>Skills, Qualifications, and Experience Required</h3>Education: At least Bachelor’s degree in Business Administration, Management, or a related field (Masters degree preferred).Experience: Minimum of 1 years of continuous experience in office management, senior administrative coordination, or executive support.Software Proficiency: High-level competency with office productivity software, including Microsoft 365 (Word, Excel, Outlook, Teams) and shared drive/cloud management platforms.Organizational Skills: Demonstrated ability to multitask, prioritize conflicting deadlines, manage administrative budgets, and maintain systematic record keeping.Communication &amp; Interpersonal Skills: Excellent written and verbal English communication skills, with proven capability to liaise professionally with stakeholders, contractors, and management.<h3>How to Apply</h3>To apply for this role, please submit your up-to-date resume and a brief cover letter

CEO & General Management

Annual

What is your visa status (Permission to work- Full time/Part time etc)?

PAVAN ENTERPRISES PTY. LTD. is seeking an organized, proactive, and experienced Office Manager.

Office Manager

Full time

We are a well-established real estate agency based in Yarram, Victoria, providing residential property sales, property management and related real estate services to the local community. We are seeking an experienced and organised Office Manager to oversee the day-to-day administration and operational activities of our office.The Office Manager will be responsible for coordinating office operations, supporting staff and ensuring administrative processes are completed efficiently and accurately. The successful applicant will play an important role in maintaining smooth business operations and providing administrative support across the agency. <h3>Benefits</h3>Full-time ongoing employment.Competitive salary+ superannuation.A professional and supportive working environment.Opportunity to take responsibility for the administration and daily operations of an established local real estate business.Long-term career opportunity for the right candidate. <h3>Task & responsibilities</h3>Key Duties and Responsibilities<ul><li>Oversee and coordinate the day-to-day administrative and operational activities of the real estate office.&nbsp;</li><li>Develop, implement and maintain office procedures to ensure efficient and consistent business operations.&nbsp;</li><li>Coordinate the allocation of administrative tasks among office staff and monitor completion of assigned work.&nbsp;</li><li>Supervise and support administrative personnel, including providing guidance on office processes and work priorities.&nbsp;</li><li>Maintain and review office systems, records, databases and documentation to ensure information is accurate and readily accessible.&nbsp;</li><li>Coordinate the preparation of business correspondence, reports, documents and other administrative materials for management.&nbsp;</li><li>Monitor office expenditure, invoices, accounts and routine financial administration, and assist management with budget monitoring.&nbsp;</li><li>Organise office resources, equipment, stationery and external services to ensure the agency has the facilities required for effective operation.&nbsp;</li><li>Coordinate administrative processes associated with property sales, property management and other real estate activities.&nbsp;</li><li>Liaise with property owners, tenants, buyers, sellers, contractors, suppliers and other stakeholders on administrative and operational matters.&nbsp;</li><li>Monitor important administrative deadlines, compliance requirements and documentation relevant to the agency's operations.&nbsp;</li><li>Maintain confidential client, property, financial and business information in accordance with company policies and procedures.&nbsp;</li><li>Review existing administrative practices, identify inefficiencies and introduce improvements to office workflows and systems.&nbsp;</li><li>Assist the business owners and senior management with operational planning, staff coordination and general business administration.&nbsp;</li><li>Monitor the overall workflow of the office and resolve routine administrative issues to maintain efficient service delivery.&nbsp;</li><li>Assist with staff induction, workplace procedures and ongoing administration to ensure employees understand and follow established office processes.&nbsp;</li><li>Prepare regular administrative and operational updates for management to assist with business planning and decision-making.&nbsp;</li><li>Ensure the office presents a professional, organised and customer-focused environment consistent with the agency's standards.&nbsp;</li></ul>&nbsp; <h3>Qualification & experience</h3>Previous experience in office administration, office management or a similar supervisory role.Strong organisational and time-management skills.Excellent written and verbal communication skills.Ability to manage multiple priorities and meet deadlines.Strong attention to detail and accuracy.Proficiency with Microsoft Office and common business administration systems.Ability to work independently while also coordinating effectively with the wider team.Previous experience within real estate or property services will be highly regarded.Diploma level qualifications in Management.

Join our Yarram real estate team as Office Manager and take the lead in keeping a growing local agency organised, efficient and operating at its best.

Bhullar Fuels Pty Ltd operates a retail fuel and convenience business in Hamilton, Victoria, serving local customers, passing motorists and the surrounding community. The business is seeking an experienced and capable Retail Manager to take responsibility for the effective day-to-day management of the retail operation and to contribute to its continued development and commercial performance.We are seeking a motivated Retail Manager to oversee the daily operations of the retail fuel and convenience business. The successful applicant will be responsible for coordinating staff, maintaining appropriate stock levels, monitoring sales and operating performance, managing customer service standards, coordinating suppliers and ensuring that the premises operate efficiently and in accordance with relevant workplace, health, safety and retail requirements.This is a hands-on management position requiring strong organisational ability, commercial awareness, leadership skills and the capacity to make sound operational decisions in a busy retail environment. <h3>Benefits</h3>Full-time employment within an established local retail business.A responsible management position with involvement across staffing, operations, stock, customer service and business performance.A supportive working environment and the opportunity to contribute directly to the ongoing development of the business.Competitive remuneration commensurate with the successful applicant's skills, experience and responsibilities. <h3>Task & responsibilities</h3>Manage and coordinate the day-to-day operations of the retail fuel and convenience premises, ensuring that all areas of the business operate efficiently and customers receive a consistently high standard of service.Supervise, coordinate and support retail employees, including allocating duties, preparing staff rosters, monitoring attendance and ensuring appropriate staffing coverage across trading periods.Provide day-to-day leadership to staff and promote a professional, productive and customer-focused workplace environment.Monitor employee performance and provide guidance, instruction and feedback to staff regarding their responsibilities, customer service, workplace practices and operational standards.Assist with recruitment, induction and training of retail staff and ensure employees understand workplace procedures and their individual responsibilities.Monitor daily sales activity and retail performance, identify operational issues and implement practical measures to improve efficiency, customer service and commercial outcomes.Maintain appropriate stock levels across fuel, convenience products and other retail merchandise by monitoring inventory movements, reviewing stock requirements and coordinating replenishment.Coordinate stock receiving, storage and merchandising activities and ensure products are appropriately displayed, priced and available for customers.Liaise with suppliers and distributors regarding orders, deliveries, stock availability, pricing and other matters affecting the operation of the business.Monitor stock movements and assist with identifying discrepancies, damaged goods, wastage, unusual stock movements and other inventory issues.Maintain appropriate merchandising standards throughout the retail premises, including product presentation, displays, promotional material and general store appearance.Monitor pricing and promotional activities and ensure that relevant pricing and promotional information is accurately presented to customers.Monitor customer service standards and respond appropriately to customer enquiries, complaints and feedback, resolving issues wherever possible in a professional and timely manner.Maintain accurate operational records, including sales information, stock records, staff-related records, supplier information and other documentation required for the effective management of the business.Assist with cash handling and reconciliation procedures, monitor daily takings and ensure appropriate controls are followed for financial and transaction-related activities.Monitor operating expenses and identify opportunities to improve resource utilisation and reduce unnecessary operational costs without compromising service quality.Coordinate routine cleaning, presentation and general upkeep of the retail premises and ensure the business is maintained to an appropriate standard for customers and staff.Monitor equipment, facilities and operational areas and arrange appropriate maintenance or repairs when issues arise.Ensure staff follow workplace health and safety procedures and take appropriate action when hazards, incidents or unsafe practices are identified.Maintain awareness of relevant retail, workplace, health and safety, environmental and fuel-site requirements and ensure operational practices are consistent with applicable obligations.Assist in maintaining appropriate procedures for the safe handling and sale of fuel and retail products and ensure employees are appropriately instructed in relevant operational practices.Monitor customer and staff safety within the premises and take appropriate action in response to incidents, hazards or operational concerns.Coordinate opening and closing procedures and ensure that required operational, security and cash-handling processes are completed appropriately.Review daily operational requirements and allocate staff and resources according to customer demand, trading conditions and business priorities.Monitor customer traffic, sales patterns and product demand and provide management with practical observations regarding opportunities to improve the retail operation.Assist with implementing business initiatives, promotional activities and operational improvements designed to increase customer engagement and overall business performance.Maintain effective communication with business owners and senior management regarding staffing, sales, stock, customer issues, maintenance requirements and other operational matters.Identify operational risks and promptly escalate significant issues that may affect employees, customers, business continuity or commercial performance.Ensure the retail premises, sales areas, storage areas and associated facilities are maintained in an orderly and operational condition.Support the business in developing and maintaining strong relationships with regular customers and the local community through professional and consistent service.Ensure staff members follow established workplace policies and operational procedures while exercising appropriate managerial judgement where circumstances require a practical response.Analyse day-to-day operational information and use commercial judgement to recommend improvements to staffing, stock management, customer service and retail performance.Perform other reasonable management and operational duties associated with the effective running of the retail fuel and convenience business. <h3>Qualification & experience</h3>Previous at least one year experience in retail management, store management or a comparable supervisory position, preferably within a busy retail environment.Diploma level Qualifications in Business ManagementStrong people-management and leadership skills, with the ability to coordinate staff and maintain effective workplace standards.Demonstrated ability to manage competing operational priorities in a busy customer-facing environment.Sound understanding of stock control, retail merchandising, sales monitoring and day-to-day business operations.Strong customer service and communication skills.Good organisational and time-management skills.Commercial awareness and the ability to identify opportunities to improve operational efficiency and business performance.Ability to work independently, make practical decisions and take responsibility for day-to-day operational matters.Strong attention to detail and the ability to maintain accurate records and follow appropriate procedures.Ability to communicate effectively with employees, suppliers, customers and business management.A proactive and professional approach to workplace responsibilities.

Lead a thriving local fuel and convenience business, manage a great team, and play a key role in driving its day-to-day success and future growth.

Retail Manager

Board Appointments

COO & MD

General/Business Unit Manager

Other

WorkinManagement offers streamlined hiring tools, industry-first compliance tools and features such as video to attract more talent to your job ads. Save time, reduce costs, improve effectiveness and drive value across the full recruitment marketing value chain.

Find your ideal job in Australia simply by uploading your resume and letting our technology find job matches made for you across our ecosystem of job boards.

WorkinManagement is a part of the Workinitiatives network


Job listings

3 available jobs

Office Manager

Office Manager

Retail Manager